Your trusty office chair, always there to support you during long workdays and meetings. Yet, in the hustle and bustle of your professional life, it’s easy to overlook the care your reliable chair truly deserves.

This complete guide on how to clean your office chair is here to remind you that your chair not only needs it, but it’s worth taking a little extra time to tend to it.

From dealing with pesky coffee stains to getting rid of hidden allergens, we’ll walk you through the essential steps and tips to keep your office chair in tip-top shape. A clean chair isn’t just about looks – it contributes to a healthier, comfier, and more productive workspace.

What You Need to Clean Your Office Chair


What You Need to Clean Your Office Chair scaled

Before getting started on cleaning your office chair, there are a few items you should gather. You may need different items depending on the material of your chair, but in general it’s a good idea to have the following on hand.

  • Vacuum cleaner
  • Lint rollers
  • Microfiber cloths
  • Mild dish soap
  • Warm water
  • White vinegar
  • Rubbing alcohol
  • Baking soda
  • Soft bristle brush
  • Leather conditioner
  • Gloves
  • Stain remover
  • Bucket

How to Clean Your Office Chair: Pre-Cleaning Preparations

Once you have your supplies gathered, there are some preliminary preparations for your chair and office. These pre-cleaning preparations will ensure that you have a smooth and effective cleaning experience.

Choose the Right Location

Begin by selecting a suitable location for the cleaning process. It’s best to work in a well-ventilated area, such as an open room or even outdoors, to avoid inhaling any dust or allergens that may be dislodged during cleaning.

Read the Manufacturer’s Instructions

Consult the manufacturer’s instructions or your chair’s owner’s manual for specific cleaning recommendations. This is crucial, as different chair materials may require different care methods.

Safety First

Put on protective gloves to shield your hands from cleaning solutions and potential allergens.

Remove Loose Items

Take a moment to remove any loose items from your chair, such as cushions, blankets, or personal belongings. This will allow you to access all chair surfaces easily.

Test an Inconspicuous Area

If you are using a new cleaning product or solution, it’s good practice to test it on an inconspicuous area of your chair first. This helps ensure that the cleaner won’t damage or discolor the fabric or material.

Inspect for Damage

Carefully inspect your office chair for any visible damage or loose parts. If you notice any screws that need tightening or other minor repairs, address them before cleaning.

By taking these preliminary steps, you’ll create an optimal cleaning environment and ensure you have a well-organized plan. With your workspace set up and your chair prepared, you’re now ready to begin the actual cleaning process.

Identifying Your Chair Material and Why it Matters


Identifying Your Chair Material and Why it Matters scaled

Identifying the material of your office chair is a crucial step in the cleaning process because different materials require specific cleaning methods and products. Using the appropriate cleaning solutions will help ensure your chair is effectively cleaned without causing damage. There are a couple of easy ways to identify the material of your office chair.

Check the Label

Most office chairs come with labels or tags that indicate the type of material used. These labels often provide care instructions and material details.

Visual Inspection

Examine the chair closely. Look for visual clues that can help you determine the material. For example, leather chairs will have a distinct texture and appearance different from fabric or mesh chairs.

Owner’s Manual

Consult the owner’s manual or any documentation that came with the chair. Manufacturers often specify the type of material used and provide cleaning guidelines.

Online Research

If you don’t have access to the chair’s label or manual, you can search online using the chair’s brand and model number to find product details and material specifications.

By correctly identifying the material of your office chair, you can tailor your cleaning approach to best suit its specific needs. This not only ensures a successful cleaning process but also extends the life and appearance of your chair, making it a more comfortable and inviting part of your workspace.

How to Clean Your Office Chair


How to Clean Your Office Chair Steps scaled

Cleaning an office chair is a relatively simple task, and it’s important to do so regularly to maintain a clean and hygienic workspace. There are five essential steps to cleaning your office chair effectively.

Step One: Dust and Debris Removal

To start cleaning your office chair, begin by removing dust and debris from the chair. Use a vacuum cleaner with an upholstery attachment or a handheld vacuum. Make sure you pay special attention to those hard-to-reach areas, such as crevices, seams, and any folds in the upholstery. These hidden spots often accumulate more dust and dirt.

Use a lint roller to pick up any lingering hair, pet dander, and fabric lint. Roll it in one direction to guarantee you capture every bit of debris.

Step Two: Spot Cleaning

Before you clean the overall chair, get rid of any stains, like coffee or food. To get rid of stains properly, prepare a mild detergent or upholstery cleaner mixed with warm water. Refer to the product’s instructions for precise measurements and guidelines.

Once you’ve created the soapy water solution, dampen a clean microfiber cloth or sponge with it. Gently blot the stained area with care, and avoid excessive scrubbing, as this can risk damaging the fabric. When the stain appears to be fading, rinse the cloth or sponge and blot the area with plain water to remove any extra soap.

To speed up the drying process, pat the cleaned area with a dry towel. For stubborn stains, you may need to repeat this process several times until the stain is entirely removed.

Step Three: General Cleaning

For a full and refreshing clean, lightly dampen a microfiber cloth with a mild detergent solution and gently wipe down the entire chair’s surface. It’s crucial to note that you should only dampen the cloth, as excessive water can lead to staining on certain fabrics and may slow down the chair’s drying process.

Be attentive to the chair’s drying process to prevent any unwanted moisture-related issues. A thorough general cleaning maintains the chair’s overall cleanliness and appearance.

Step Four: Disinfecting

If you’re looking to take the extra step of disinfecting your office chair, you can do so by lightly spraying a disinfectant spray or using disinfecting wipes. Follow the manufacturer’s instructions when using any disinfecting product and be sure to test a small spot before treating the entire chair to prevent any potential staining.

Allow the chair to air dry after disinfection. This disinfection step adds an extra layer of hygiene to your workspace, ensuring a clean and germ-free environment.

Step Five: Routine Maintenance

Incorporate routine maintenance into your office chair cleaning process. Regularly vacuum and wipe down your chair to prevent the accumulation of dirt and stains. By taking a proactive approach, you not only preserve the chair’s appearance, but you’ll also improve the health and quality of your home or work office.

Tips for Different Chair Materials

The most important step in how to clean an office chair is understanding which chair material you have. This will impact the cleaning process and what detergents you can use on the material. For example, leather office chairs are much more sensitive to solutions than cloth chairs and you should use only mild soap for stains.

How to Clean Fabric Office Chairs

Vacuum Regularly: To prevent dust and debris from settling into the fabric, vacuum your fabric office chair regularly. Use a brush attachment to gently remove surface dirt.

Spot Clean: For spills and stains, it’s essential to act quickly. Blot the stain with a clean cloth or paper towel to absorb as much liquid as possible. Avoid rubbing, as it can spread the stain. Then, use a fabric cleaner or a mixture of mild detergent and water to gently clean the stain. Test the cleaner on an inconspicuous area first.

Deep Clean: If your fabric chair needs a more thorough cleaning, remove the seat cushion if possible, and follow the manufacturer’s instructions for cleaning. Allow the chair to dry completely before using it again.

How to Clean Leather Office Chairs

Dust Regularly: Leather chairs should be dusted regularly to prevent the buildup of dirt and grime. Use a soft, dry cloth or a dusting brush.

Clean Up Spills and Stains: Wipe up spills immediately with a clean, dry cloth. Leather is sensitive to moisture, so avoid using excessive water. For stains, use a leather cleaner or a mixture of mild soap and water. Gently rub the stained area with a soft cloth, and then dry it with a clean, dry cloth.

Regular Conditioning: Leather can dry out and lose its luster over time. Use a leather conditioner to keep the material soft and supple. Follow the manufacturer’s instructions for application frequency.

How to Clean a Mesh Office Chair

Dust Regularly: Mesh chairs are relatively low maintenance. Regular dusting with a microfiber cloth or a lint roller should keep them looking clean.

Spot Clean: For spills and stains on mesh chairs, use a mixture of mild soap and water. Dampen a clean cloth with the soapy solution and gently blot the stained area. Avoid excessive moisture.

Deep Clean: Occasionally, you may need to remove the mesh seat or backrest (if possible) and wash it in the sink or bathtub. Follow the manufacturer’s instructions for disassembly and cleaning. Allow it to air dry before reassembling.

Bring in the Professionals – The Best Way to Clean Office Chairs

When it comes to the best way to clean office chairs, you can’t go wrong with bringing in a professional commercial cleaning crew. While everyday maintenance can be managed by yourself, if you have multiple chairs that need to be cleaned or ones that haven’t been cleaned in a long time (or ever), it’s best to turn to the professionals, like us at Brennan & Co.

We offer significant advantages when it comes to cleaning office chairs rather than doing it yourself. Our expertise and training make us well-equipped to handle a wide variety of chair materials, including leather, fabric, and mesh.

We understand the unique cleaning requirements for each type of chair, ensuring that the cleaning process is not only effective but also safe. This level of expertise is challenging to replicate with DIY cleaning.

We also use specialized equipment and cleaning solutions that are specifically designed for office chair cleaning. Our equipment includes items like steam cleaners, upholstery brushes, and vacuum cleaners equipped with HEPA filters. These tools can efficiently remove dirt, dust, and allergens, surpassing the capabilities of standard household equipment. This thorough cleaning process helps maintain the chairs in top condition, extending their lifespan.

Cleaning office chairs can be a time-consuming task, particularly in large office settings. By entrusting this task to us, employees can focus on their core responsibilities, while our cleaning experts efficiently clean the chairs without causing disruptions in the office’s daily operations.

Maintaining health and hygiene in the office is a top priority, especially in a time when minimizing the spread of germs is crucial. We excel in this regard, as we not only clean but also disinfect and sanitize office chairs. This attention to hygiene is vital in preventing the spread of illness and creating a cleaner, healthier work environment.

If you need your office chair professionally cleaned, Brennan & Co can help.